These Terms and Conditions (“Terms”) apply when you use hivemind.world (the “Website”) and when you apply to join, register for or attend events run by Hivemind Trading Ltd (“Hivemind”, “we”, “us” or “our”), a company registered in Larnaca, Cyprus. Please read them together with our Privacy Policy and Cookie Policy.

By using the Website, or by applying to or attending one of our events, you agree to these Terms. If you do not agree, please do not use the Website or attend our events.

Part A: Using our website

1. Using the Website

You may use the Website for your own personal and business purposes. You agree not to misuse it, for example by trying to get around its security, interfering with how it works, scraping it at scale or using it for anything unlawful.

We try to keep the Website accurate and up to date, including event dates, speakers and the Directory, but we cannot guarantee it. Content on the Website is general information only and is not financial, legal or professional advice.

2. Forms, enquiries and the Directory

When you send us an application, an enquiry, a sponsor or partner request, or details for the Directory, you confirm that the information is accurate and that you are allowed to share it. Sending an enquiry does not create a contract or guarantee a place, listing or partnership. We decide what appears in the Directory and may edit or remove listings at our discretion.

3. Newsletter and community channels

If you subscribe to our newsletter, you can unsubscribe at any time using the link in any of our emails. If you join a Hivemind WhatsApp or Telegram group, please keep it respectful and relevant. We may remove anyone who spams, harasses others or breaks these Terms. Those apps have their own terms.

4. Our content and brand

The Website, our name and logos, our podcast and video content, event materials and other content belong to us or the people who license them to us. You may share links to our content and use the assets on our brand page in line with any guidance shown there. Otherwise, please do not copy, change or use our content or brand for commercial purposes without our written permission. Content from speakers, sponsors and partners remains theirs.

5. Links and embedded content

The Website links to, and embeds content from, other services such as Luma and YouTube. We are not responsible for those services, and their own terms and policies apply when you use them.

Part B: Our events

6. Applying to join and registering

Many of our events are curated. You apply to join, and we review applications so that each room is a good fit. Applying does not guarantee a place. We may approve, waitlist or decline any application at our discretion and do not have to give a reason.

Your place is only confirmed when you receive a confirmation from us or our registration platform. Places are personal to you and cannot be passed to someone else without our written approval. If you register through a platform such as Luma, that platform’s own terms and privacy policy also apply.

Please give accurate information, including your name, contact details, job title and company, and tell us at info@hivemind.world if anything important changes. We may cancel a registration if the information is inaccurate or if we reasonably believe the event is not the right fit.

Eligibility: our website and events are for adults. You must be 18 or over to attend, and able to enter into a binding agreement.

Check-in: bring your confirmation, and ID if we ask for it. We may refuse entry to anyone whose registration has been cancelled or who does not meet the requirements we have shared in advance.

7. Paid tickets and payments

Some events are free to attend once you are approved. Where a fee applies, the price will be shown before you pay and includes applicable taxes unless stated otherwise. Payments are handled by our ticketing or payment provider, and we do not see or store your full card details. Paid tickets cannot be transferred without our written approval. To ask for a transfer, email info@hivemind.world.

8. Cancellations and refunds

This section applies where you have paid a fee.

If you cancel: paid tickets are non-refundable unless we say otherwise at the time of purchase or the law requires a refund. Under EU consumer law (Directive 2011/83/EU, Article 16(l)), the usual 14-day right to cancel does not apply to tickets for events on a specific date.

If we cancel: if we cancel an event for reasons within our control, we will refund the ticket price within 30 days. If we have to cancel because of something outside our control (see section 14), we will try to offer a credit or a new date, and any refund will be at our discretion unless the law requires otherwise. We are not responsible for travel, accommodation or other costs you have paid.

If we reschedule: your ticket stays valid for the new date. If you cannot make the new date, tell us in writing within 10 business days of the announcement and we will do our best to help.

If you have a place at a free event and can no longer attend, please let us know as early as possible so we can offer it to someone else.

9. Programme changes

We may change the venue, schedule, format or speakers of an event. Changes to the programme do not entitle you to a refund unless the whole event is cancelled.

10. Conduct

We want every room to be respectful and professional. At our events you must not:

• Harass, discriminate against or intimidate anyone

• Disrupt the event

• Record sessions or other attendees without permission

• Hand out marketing materials or pitch attendees without our agreement

• Do anything unlawful

We may remove anyone who breaks these rules, without a refund, and may decline their future applications. If you record a session without our written permission, we may ask you to delete the recording.

11. Photos, video and your company name

We may photograph and record our events and use that content on our website, social media and other promotional materials. If you would prefer not to appear, email info@hivemind.world and we will do our best to leave you out of future content. Opting out does not require us to remove posts or materials that have already been published.

When you register, we may mention your company name on our website or social media as an attending company. To opt out, email info@hivemind.world before the event.

12. Your data

We handle your personal data as described in our Privacy Policy. We only share your details with sponsors if you have opted in, and you can unsubscribe from marketing at any time.

13. Liability

The Website and our events are provided “as is”. Nothing we publish or present is financial, legal or professional advice.

You attend our events at your own risk. We are not responsible for loss of or damage to your belongings, the actions of other people (including attendees, speakers or venue staff), or the failure of third-party services. Where an event is held at a third-party venue, the venue’s own rules also apply.

Our total liability to you in connection with an event will not exceed the amount you paid us for it. We are not liable for indirect or consequential losses. Nothing in these Terms limits our liability for death or personal injury caused by our negligence, for fraud, or for anything else that cannot be limited by law.

14. Events outside our control

We are not responsible for delays or failures caused by events beyond our reasonable control, such as extreme weather, pandemics, war, terrorism, government action, strikes or the failure of third-party infrastructure. We will tell you as soon as we reasonably can.

15. Governing law

These Terms are governed by the laws of Cyprus, and the courts of Cyprus will deal with any dispute we cannot resolve together. This does not affect any mandatory consumer rights you have where you live. If any part of these Terms is found to be invalid, the rest still applies.

16. Changes to these Terms

We may update these Terms from time to time. The date at the top shows the current version. If you keep using the Website or attend an event after an update, the updated Terms apply.

17. Contact

Hivemind Trading Ltd, Larnaca, Cyprus
Email: info@hivemind.world | Website: hivemind.world